Travel Application – Emmet Cohen, March 13-18, 2025

Please carefully review the terms and conditions in section 2, below.

All travelers must have a valid passport, Cuban visa (to be provided by CRV) and evidence of that you are fully vaccinated in order to enter Cuba. You are responsible for having proper documentation on your person to enter Cuba as well as to re-enter the United States and proper documentation to travel via a third country (if necessary) to Cuba. The Cuban Government retains the right to grant or deny visas.

Persons born in Cuba, no matter what your current citizenship, will require additional documentation. Please contact our office for further information.

Each passenger may have one carry-on. Checked baggage is currently $30 for the first piece up to 50 pounds. There are additional charges for extra baggage.

Cuba Rhythm and Views (CRV) and its employees, shareholders, officers, directors, successors, agents, and assigns, neither own nor operate any person or entity which is to, or does, provide goods or services for these trips or tours. Because CRV does not maintain any control over the personnel, equipment, or operations of these suppliers, CRV assumes no responsibility for and cannot be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrongful, negligent, willful, or unauthorized acts or omissions on the part of any of the tour suppliers, or other employees of agents, (2) any defect in or failure of any vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (3) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of the Operator (4) sickness, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes. All services and accommodations are subject to the laws and regulations of the country in which they are provided. CRV is not responsible for any baggage or personal effects of any individual participating in the trips arranged by CRV. Individual travelers are responsible for purchasing a travel insurance policy, if desired, that will cover some of the expenses associated with the loss of luggage or personal effects.

I have read the disclaimer stated above and I hereby release and discharge Cuba Rhythm and Views, its agents, employees, officers, directors, shareholders and successors from and against any and all liability arising from my participation in this trip. I agree that this release will be legally binding upon myself, my heirs, successors, assigns and legal representatives; it being my intention to fully assume all risk of travel and to release Cuba Rhythm and Views from any and all liabilities to the maximum permitted by law.

These Terms and Conditions apply to all Cuba Rhythm and Views (CRV) programs. The participant understands and accepts that the program fee must be paid, and a Passenger Profile must be completed and signed at least 90-days prior to departure.

The Participant Profile includes:

• Profile Checklist
• Agreement and Release
• Travel Affidavit form
• Visa Application Form
• Legible color copy of your U.S. Passport info and photo page

1.1 The participant has agreed to pay the applicable program fee in U.S. Dollars.

1.2 A deposit of U.S. $1,000.00 payable by charge or check and is due at the time of enrollment.

1.2.1 The remainder of the program fee and the completed Passenger Profile are due 90 days prior to the participant's program start date. If the program fee is not paid in full 90-days prior to start date and has not been granted an extended due date, or the Passenger Profile is not completed, the participant will be canceled from that program.

1.2.2 If a Participant enrolls between 31 and 89 days prior to the scheduled start date, the participant has ten days from the date that they have enrolled to pay the remainder of the program fee and to complete their Passenger Profile. If the program fee is not paid in full or the Passenger Profile is not completed ten days succeeding the date of enrollment, the participant will be canceled from that program.

1.2.3 When enrolling within 30 days of the program start date, the program fee must be paid in full immediately and the Passenger Profile must be promptly completed.

2.1 CRV reserves the right, at its sole discretion, to reject any individual at any time prior to start date or to cancel the program start date in which a participant is scheduled to participate.

2.2 In the unlikely event of such a cancellation or if a participant has been rejected, the total amount paid to CRV will be refunded, unless the cancellation is either due to non-payment by the agreed-upon due date or failure to submit the Passenger Profile 90 days prior to the participant’s program start date. Other than such refund, CRV will not be responsible to the participant for any other refund, costs, interest, liability, or damages of any kind.

2.3 If a participant cancels for any reason, the participant must notify CRV in writing. The cancellation will be effective upon CRV receipt of the written notification at its office, or via email.

2.4 CRV incurs substantial administrative and planning costs prior to the departure of a participant. Therefore, regrettably, if a participant cancels his or her participation in the program, funds paid by the participant to CRV can be refunded only as set forth below in Section 2.5.

2.5 If the cancellation is effective

• Up to 91 days prior to the scheduled start date, all deposits and program fees paid are fully refundable.
• 90 to 61 days prior to the scheduled start date, participant will be charged $600 and the balance shall be refunded. The $600 includes non-refundable deposits paid by CRV for air travel, hotel and visa.
• 60 to 31 days prior to the scheduled start date, participant will be charged 60% of the total trip cost.
• Within 30 days prior to the scheduled start date, no portion of the program fee is refundable.

2.6 It is very important that a participant understands the cancellation policy. If it is not clear, the participant should ask for clarification. CRV cannot make exceptions to this cancellation policy for any reason, including medical emergencies. CRV strongly urges the participant to purchase trip cancellation insurance.

2.7 Additional Comprehensive Travel Protection Plan. Emergency Medical protection which includes COVID-19 related expenses if Traveler tests positive during the trip or at departure from destination is included in the price of the airline ticket; however, CRV recommends that you purchase an additional travel protection plan which includes trip cancellation and interruption coverage, as well as trip delay, lost baggage and COVID-19 coverage such as the protection plan offered by Travelex. CRV can assist with the process.

2.8 No refunds will be given for unused portions of the program or because of a participant’s failure or inability to participate in the CRV program.

2.9 A participant is responsible for transportation to the start location. The participant is also solely responsible for any airfare or other travel fees, charges, expenses, or penalties that might result from any cancellation of or change in the participant’s program, whether the participant cancels the program or it is canceled or altered by CRV.

3.1 CRV will allow participants to change their program start date or type of program, dependent on program availability. In addition, participants are able to use their deposit on file or funds on file, as per the cancellation and refund policy in Section 3, to register for a new program and/or program start date.

3.2 If a participant chooses to change his/her program start date or program type (or cancel their program and re-register using funds on file or a deposit on file) between 60 and 31 days before the original start date, a nonrefundable U.S. $50 Change Fee will be assessed.

3.3 If a participant chooses to switch his/her program start date or program type (or cancel his/her program and re-register using funds on file or a deposit on file) between 30 and one day(s) before the original start date, a non-refundable U.S. $200 Change Fee will be assessed.

3.4 The Change Fee (or cancellation and re-registration using funds on file or deposit on file) is non-refundable and non-transferable to any other programs. A Change Fee will be assessed each time the participant changes the program start date or program type and each time the participant cancels his/her program and re-registers using funds on file or a deposit on file. The Change Fee is assessed at the time of re-registration or at the time the change is made and is charged to the participant before the remainder of the program fee balance is paid.

3.5 The Change Fee applies to certain groups who cancel at any time after the deposits for the program have been paid, regardless of length of time before the programs. The non-refundable Change Fee for groups who change their program type or program start date (or cancel and re-register using funds on file or a deposit on file) at any time greater than 30 days before the start date is U.S. $50 per person and is U.S. $200 per person for these same changes made between 30 and 1 day(s) before the original program start date.